How To Quickly Convert, Edit and Add e-Signatures to All Your Documents
Most employees and business owners aren’t tech geniuses, and they shouldn’t have to be. One of the best things about online PDF editors is how simple and powerful they are. PDFs are naturally user-friendly, so anyone can pick up editing as long as they have the right tools for the job. This complete guide explains everything you need to know to edit PDFs like a pro. There are different sections for modifying content, editing PDF files, adding e-signatures and converting PDFs. Get started creating customizable, editable PDFs in just a few minutes.
How Can Businesses use e-Signatures to Help with Rising Inflation Costs?
One of the key strategies that business owners can implement to mitigate the effects of inflation is to save costs wherever possible. By identifying areas of their business where they can reduce expenses, they can minimize the impact of rising costs on their bottom line. This can involve adopting cost-cutting measures, leveraging technology, exploring alternative financing options, and implementing e-signature solutions.
E-signature solutions are becoming increasingly popular among businesses as a way to streamline their document management processes, reduce costs, and improve efficiency and security. With e-signatures, business owners can sign and share documents digitally, eliminating the need for printing, mailing, and storing physical documents. This not only saves time and money but also helps reduce the risk of fraud and errors associated with traditional paper-based processes.
All the Tools You Need for Easy PDF Editing and e-Singing
PDFSimpli is a powerful online tool that offers a range of versatile tools to help you with your document management needs. From converting files to creating and editing PDFs, PDFSimpli provides an all-in-one solution for businesses, individuals, and organizations. With its easy-to-use interface and intuitive navigation, you can quickly find the tools you need to simplify your document workflows and increase your productivity.
The software has a variety of tools to help you create, edit, and manage your PDF documents. You can easily create new PDFs from scratch or convert existing files to PDF format, making it easy to share your documents with others. With the ability to edit text, images, and other elements, you can make changes to your documents without having to start from scratch. PDFSimpli also offers a range of tools to help you manage your PDFs, including the ability to merge multiple files, split large files into smaller ones, and add watermarks or page numbers to your documents.
Overall, PDFSimpli is a versatile tool that can help you streamline your business workflow, saving your time and effort. With its wide range of features and intuitive interface, PDFSimpli is an essential tool for anyone looking to simplify their document management tasks.
Simple Changes to the Content of Documents
There are several types of edits you can make to a PDF. One category involves changing the content inside the file, including text, tables and images. Here are several helpful tools you’ll need to get started:
- Add Text Tool: This tool places a cursor anywhere on the page. You can choose the font, font color and text size you want. The text appears as you type.
- Text Box Tool: Use the Text Box Tool if you want to write a large amount of text in a confined area on the page. That way, the text wraps around and stays within the box. You can modify the size of text boxes.
- Delete Tool: You can remove outdated or unwanted areas of text with this tool. Eliminate words or entire paragraphs in seconds.
- Move Tool: This tool, shaped like a mouse pointer, lets you move different items on the screen. You can drag text boxes, new text, shapes, e-signatures and other elements wherever you want.
- Highlighter Tool: Sometimes, you want to remember important parts of a document for later. The Highlighter Tool is useful for this. It can also help you draw attention to key areas of a document when sending PDFs to other people, such as requesting e-signatures or teaching employees.
- Add Images Tool: Editable PDFs look more professional with images. You can upload an image from your computer or scan photos directly.
- Draw Tool: This tool gives you the freedom to draw on a PDF however you want. Many people use it to circle important ideas in PDFs or make personal notes in the margin.
- Shape Tool: It’s easy to add rectangles, circles and other shapes to a PDF. These shapes are especially helpful when designing editable forms for customers.
Another type of PDF editing involves modifying the file. You can optimize PDFs in many ways, changing the document’s size, the number of pages, image format, and so forth.
Professional PDF Editing Tools Designed for Everyone To Use
There’s no reason to feel intimidated by PDF editing tools. You don’t need special training to get your documents to look how you want. In reality, these awesome tools do most of the work automatically. Here are some of the possibilities and tips for when to use each tool.
Create Finished Documents With the Merge Tool
Do you have tons of smaller documents that you wish were a single file? In that case, the Merge Tool is exactly what you’re looking for. This tool can turn many PDFs into one:
- Graphs and charts
- Text files
Merging PDFs is also helpful for business trips. You can make sure all the documents you require for a presentation are ready to go.
Split or Compress PDF Files for Easier Sending
Sometimes, you want to split a large PDF into several smaller sections. One reason this can happen is when the original PDF is too large to email. Huge files don’t work with email services such as Gmail or Outlook.
Another way around the problem is compressing the saved document with the Compress PDF tool. Compression may reduce the quality of image files, so it’s best for text and data tables.
Manage PDFs Effortlessly With the Sort Tool
With the Sort Tool, you have total control over the layout of a PDF. You may decide that some information would work better at the beginning, or that a picture should go with a certain paragraph of text. The Sort Tool lets you manage page order, add new pages or delete unnecessary pages easily.
Rotate PDF Documents Perfectly
Having PDFs that are upside-down is a common issue for businesses that are making the transition from paper documents to digital. Scanning records in the wrong direction can leave you with hundreds of files oriented incorrectly. Fortunately, the Rotate PDF tool can correct the issue in seconds.
Optimize Your PDFs for Web Downloads
When you share PDFs with website visitors, such as forms, infographics, or white papers, you want these documents to load as quickly as possible. Faster loading times mean happier clients. The Optimize PDF Tool can automatically prepare your PDF for the web, including on mobile devices. Just click, upload your file, and save.
Security Features To Protect Your Documents
Document security is one of the major advantages of PDFs compared to other files. The PDF format allows you to add layers of security to protect your financial information, intellectual property, trade secrets and other records. These features are why many businesses prefer PDF and PDF/A files for long-term data storage.
Add a Watermark for Confidential Info
Watermarks are text, logos, or artwork added to documents. They often consist of words that appear stamped onto the page in repeating patterns. Common watermarks include the words “confidential,” “sample” and “for business use only.” In reality, you can use the Add Watermark Tool to place any tag you want.
A watermark can help prevent people from stealing your company’s work. In the case of materials you want visitors to download, such as free PDF forms, a watermark helps your brand get the recognition it deserves.
Lock PDFs With a Password
Password protection is one of the best ways to prevent someone from accessing private information in a PDF. Passwords can keep unauthorized parties from opening the PDF, much less editing it.
The process of securing a PDF is fast and simple:
- Click on the Protect PDF Tool.
- Upload your PDF file or select it from the list of documents in your PDFSimpli account.
- Look over the PDF. Make any changes you want before saving.
- Choose the password you want to use to encrypt the file. Confirm the password.
- Click “Start.”
Many businesses use password-protected PDF files to store important documents, such as contracts, tax forms, balance sheets, invoices, and similar data. Individuals can do the same for personal records that they don’t want other people to look at.
Design Editable PDF Forms
You can use features of the Protect PDF tool to create customized business forms for employees and customers to use. There are many possibilities, including applications, contracts, purchase orders, invoices, and registration forms. Here’s what to do:
- Create the base document: Scan a paper form, select a form template from PDFSimpli, or use the Create New PDF Tool.
- Add form fields: Place blank text boxes in fillable areas of the form. You can add as many boxes as needed throughout the document.
- Customize pages: With the PDF editor, you can also customize PDFSimpli templates, adding business logos, watermarks or other text to the file.
- Choose password options: Click on the Protect PDF Tool. After choosing the password to open the file, continue to the section marked “Password to restrict permissions” and select a second password.
- Check the necessary box: Click the box marked “restrict editing” and save. This limits the changes users can make to the form.
People can download a PDF form from your business, fill it out, add e-signatures, and save it. Password protection keeps them from changing the document itself.
Easy E-Signatures in Seconds
Electronic signatures are taking over the digital landscape. They make life easier for everyone, including small business owners, employees, college students, and individuals. PDFSimpli gives you the tools to manage e-signatures effortlessly.
E-Sign Any PDF
Adding your custom signature to a PDF couldn’t be easier. Just use the E-Sign Tool from the main menu or in the PDF editor. Follow these steps:
- Choose a PDF: Upload an existing PDF, scan a new file, or select a PDF template from PDFSimpli’s helpful library.
- Create your signature: Click on the Add Signature Tool. You can select a saved electronic signature or create a new one for your account. Simply use your pointer to sign or type your name into the box.
- Place your e-signature: Next, click on the area where you want your e-signature to appear. If you need to move it, click and drag the box where you want it.
- Save and send: From your PDFSimpli account menu, you can upload the signed document to the cloud, download it to your device or email it directly.
Ask Customers To E-Sign Quickly
Another helpful feature is Send for Signature. This button is available in the PDF editor. It allows you to quickly send a finished PDF to clients to request an e-signature immediately. The person signs on any device and returns the form right away. This feature works with any PDF, including invoices, packing lists, contracts, work orders, NDAs, and release forms.
Give Your Business the Advantage of E-Signatures
Compared to the traditional method of signing documents, e-Sign is a breeze. It saves you time because you don’t need to wait days for the paperwork to arrive or play phone tag to set up appointments. It saves you money because there’s no need to drive around town or visit offices in person. People can even e-Sign from another part of the world!
Flexible Tools To Convert Any PDF
PDFs have many advantages for sharing. That said, there are times when a different file type fits your needs or your customers’ needs better. When that happens, you can easily convert your PDF to Word, Excel, PowerPoint, JPEG, or another format.
Simply choose the corresponding tool from PDFSimpli. For example, to edit your PDF as a Word document, select Convert PDF to DOCX. The Convert PDF to XLSX Tool is for Excel files. Then, just upload your PDF and save it. Everything happens automatically.
Work With Word Docs as a Team
The Convert PDF to Word feature gives you text files for faster editing and teamwork. This option is a great choice when you need to edit lots of text or want to format lists and paragraphs automatically. Working in Word is a breeze. After you finish, you can use the Convert Word to PDF Tool to lock up the file as a secure PDF for storage.
Create a Secure PDF With Your Phone
Mobile devices speed up work and let business owners manage operations anywhere. Save time and money by using your smartphone to generate PDFs from images. Here’s what to do:
- Take a picture with your device’s camera: You can snap a picture of any document, from shipping labels to delivery receipts.
- Use the JPEG to PDF Tool: This tool instantly converts images to PDF files.
- Upload your image: Select the image you want from your phone’s storage.
- Make any changes you want: If you want to add e-signatures, delete text, or highlight part of the image, you can use the PDF editor to make the changes easily.
- Save and send: Next, click “Download,” name your new PDF and decide where to send the file.
Amazing Benefits of Online PDF Editors
Some commercial-level PDF editors are large, difficult-to-manage applications that you have to install. This is a problem for many businesses because it requires employees to contact the IT department constantly for upgrade permissions.
On the other hand, online PDF editors keep all of their tools in the cloud. That means you can edit, save and send documents anywhere. Make changes to your PDFs from home, from the office, or while sitting in traffic. There’s nothing to install, so your entire team can coordinate smoothly.
PDFSimpli has all the tools you need to work with PDFs quickly, easily, and securely. Edit text, compress files, convert documents, and add e-signatures, all from the comfort of your favorite browser. Manage PDFs like a pro, even if this is your first time.
Isabel Landrau is a staff writer at WorkSimpli. Her background in Business Operations motivates her to improve access to legal advice in underserved groups, especially in areas like business formation...
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