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Use a payroll change form to record any changes to an employee's pay rate, employment status, position or job title. This payroll form is processed and signed by the employee's manager and submitted to payroll to ensure accuracy in pay rates, accounting information and documentation.

Payroll change forms include the current date, the employee's name and identification number as well as their date of hire. Their current position, manager and contact information are also included. Payroll change forms also list the various reasons for payroll changes, such as a promotion, pay raise or change in job title. Include a space for any necessary comments or notes for further information. Finally, the form needs a signature box for the manager's approval.

A payroll status change means any change in the way that an employee is paid. Payroll status changes include not only promotions and pay raises but also changes from an hourly rate to a salaried position. Employees moving from part-time to full-time or vice versa also require payroll status changes. Employees also need payroll status changes when their reporting structure changes or you alter their qualifications for overtime pay.