How To Save Time Editing Your Documents

How To Save Time Editing Your Documents

In today’s increasingly digital world, we must edit a PDF at least once. Software and built-in device capabilities make PDF editing and conversion fairly easy. Even so, the process can quickly become time-consuming if you choose a service that is not up to the task.

Why people use PDF editing tools

These are some of the most common reasons why you may need to edit a PDF:

• You need to complete forms or sign contracts for official purposes.
• You lost the Word version of your document and need to edit the PDF quickly.
• You noticed an error in a PDF report and want to make a change.
• You need to make suggested changes to a PDF document you received.

How to reduce your time editing a PDF

The tools you use to edit a PDF can make the task take minutes rather than hours to complete. Consider these best practices to reduce the time spent editing documents. 

1. Use larger screens to edit your documents

If you ever tried to open a PDF document on your phone, you likely faced one or both challenges. The text becomes too small to read when opened so that the document fits the screen. Then, if you zoom in to read the text, you end up scrolling side to side and up and down quite a bit. This can significantly increase editing time. Try to use devices with larger screens whenever possible.

2. Use more capable devices

If you’ve ever attempted to open a large PDF document via Microsoft Word, you know it takes a while. This is because the document first needs to be rendered. Windows laptops are often made for everyday users, so unless you have a gaming PC or another high-performance device, it could take a while. In some cases, it can be even worse on tablets and smartphones. So, use the device with the best specs you have available.

3. Use PDF editing tools

A common way to edit PDF documents involves converting them to a Word document, making the edit, and then converting them back. This is a lot of rendering, which means a longer wait time. Instead, you can use a PDF editor to add and delete text and move text in the document. 

Here are some popular options for the three major operating systems:

• DocuSign web app is used to fill out information and sign documents.
• Adobe Acrobat is used to fill out and edit information.
• Markup tools on Mac for annotating documents.
• PDFSimpli is used on all operating systems for editing, converting, and filling out forms.

Regarding PDF editing, the less time you spend on rendering and conversions, the more efficient the process.

How to use PDFSimpli's online editor

PDFSimpli makes converting and editing PDFs fast and easy. With PDFSimpli, you can convert and edit all your forms in one place. In four simple steps, you can fill in any form, convert to many different file types, or edit any document.

1. Upload to start editing documents
2.  Make your edits
3. Choose the file type and click convert
4.  Download

PDFSimpli's most popular editing tools:

• Edit text
• Add text to a PDF file
• Watermark documents
• Compress a PDF or other files types
• Merge documents
• Sign Microsoft Word, PDF files, and many other formats
• Send files for third-party signatures
• Rotate pages of PDF File or MS Word
• Restrict editing on important or professional documents

PDFSimpli's most popular converter tools:

• Convert Microsoft Word or Google Docs to PDF
• Convert PDF to Docs
• Convert JPG to PDF
• Convert TIFF to PDF
• Convert Excel (XSLX) to PDF or other file types

Lisa Bowlin