How to Save Outlook Email as PDF in 4 Simple Steps

Let’s say you need to save one of your emails in Microsoft Outlook as a PDF. This is a conversion where you do not actually need any of our online tools. You can save Outlook email as PDF from right inside your browser, and our guide will help you jump right in. Every couple of years, Microsoft changes up the design and layout of Outlook. The hardest part of the process is finding where they moved the buttons you need, especially because sometimes they change what is on the button. If you have done this process before, you probably knew to look for the “More Actions” button, but that button is nowhere to be seen in the new design.

How to Save Outlook Email as PDF

So let’s dive right into how to save Outlook email as PDF. First, let’s see how to do it in Chrome:

1. Once you have logged in to your Outlook account on Chrome, find and open the email you wish to convert to PDF.
2. Click on the button labeled “…” Near the top of the screen, there is a row of buttons, including “Reply,” “Delete,” and “Junk.” The button you need is at the right side of this row. There is another copy of this button at the upper right corner of the email. Although these two buttons open different menus, both of them will get the job done.
3. Click on “Print.” This will open up a print menu in Outlook. After it appears, click “Print” in this new window.
4. In Chrome’s print menu, find the “Destination” option and select “Save as PDF.”

All you have to do now is click “Save” and choose where you want to save the file. It really is an extremely simple and straightforward process. To demonstrate how this process is done in other internet browsers besides Chrome, let’s take a look at how you would do it in Mozilla Firefox. You’ll note that the first three steps are exactly the same.

1. Open the email you wish to convert.
2. Click on the “…” button.
3. Click on the “Print” button and then click “Print” again in the menu that appears.
4. In Firefox’s print menu, find the “Select Printer” option. Scroll until you see “Microsoft Print to PDF.” Select this option, click “Print,” and choose the destination for the PDF.

No matter what browser you are using, the first three steps will always be the same. At least, they will be the same until Microsoft updates the Outlook design again. The final step will vary slightly, but the print menu that is specific to your browser of choice should always have an option to “Save as PDF” or “Print to PDF” or something along those lines. If it doesn’t, consider using Chrome or Firefox instead.

Once You Have Your PDF

PDF is a wonderful format that is easy to use and share. At PDFSimpli, we offer a wide range of different online tools that allow you to take that shiny, new PDF you just made and convert it to whatever format you need. The one thing PDFs cannot do well is make modifications. This is intentional to protect the document. However, we also have tools that allow you to modify your PDF, allowing you to split it, merge it with other PDFs, place a watermark on it, and more.

Lisa Bowlin Staff Writer

Lisa Bowlin is a staff writer at WorkSimpli. Her background in Business Operations motivates her to improve access to legal advice in underserved groups, especially in areas like business formation...