Hold Harmless Indemnity Agreement Template

A hold harmless (indemnity) agreement is a clause, often part of a contract, that stipulates that one party releases the other of liability. The indemnifier is the person or company that releases liability, and the indemnitee is the person or company that is protected from liability by the agreement.

A common situation that often warrants a hold harmless (indemnity) agreement is when a customer engages in a high-risk activity, such as parachuting or bungee jumping, at a place of business. The participant would probably have to sign a waiver stating that the risks are understood and promising not to hold the company liable for any injuries that may occur. Another situation that may call for a hold harmless agreement is a construction project where workers are on site at a home or business. Property owners may insist on including a hold harmless (indemnity) clause in the contract to protect them from liability if one of the workers, clients or customers gets hurt.

There are two ways to write a hold harmless agreement: reciprocal and unilateral. In a reciprocal hold harmless agreement, both parties agree not to hold each other liable for damages or injuries, whereas in a unilateral agreement only one party is protected. In either case, the contract must explain in detail what potential liabilities are covered by the agreement.

A hold harmless (indemnity) agreement is used to protect individuals, businesses or other organizations from liability in specifically listed relationships and situations. The agreement must not be overly broad and must name the parties involved, as well as be signed by both parties and dated. You may decide to add a hold harmless clause to a contract involving a landlord and tenant relationship, a business relationship or an equipment rental agreement. Doing so may help protect one or both parties from being legally or financially responsible for potential injuries or loss of property.

Any time you want to lower your risk in a business relationship, you may want to use an indemnification agreement. As you work out the details of an agreement , you may discuss with the other party who will be liable for any property damage that may be incurred. However, discussing these matters is not enough. You also need a form to memorialize your agreement. Although a hold harmless clause does not necessarily protect either party from any form of legal or financial liability, the situations covered in the document have a much better chance of standing up in court if they are correctly written and signed.

When writing a hold harmless agreement, take your time and provide as much detail as possible. Include the following elements:

• Names of all parties involved: Specify whether a business entity, such as a corporation, is one of the parties or whether it is an arrangement between individuals.
• Date of agreement: If you go to court in the future to have your agreement enforced, you will have to show that the other party agreed to the arrangement ahead of time.
• Details about what damages are covered by the agreement: If you’re writing the indemnity clause because there are inherent risks in the services you provide, for example, list those risks so that the other parties can reasonably attest that they understand the risks and agree to hold you harmless for damages stemming from those specific risks.
• Exceptions: Although a court will likely consider whether either party did not act in good faith or was criminally negligent or fraudulent, you should write exceptions for these possibilities into the agreement.
• Duration of the agreement: You don’t need to include a specific date. Instead, you could say that the agreement is in force until all parties terminate it in a new written agreement.
• Governing law and jurisdiction: State where the agreement is made and which state has jurisdiction over the matter.
• Signatures or seals of all parties: If an officer of a corporation is signing the agreement on behalf of the company, provide space for the company’s seal as well as the individual’s signature.

List all the risks and potential damages that you want the hold harmless agreement to cover. Note the names of all the relevant parties. Review the laws in your state for safety requirements and definitions of negligence to prepare to write the exclusions section of your agreement. Review your notes from all negotiations you and the other parties have held to be sure you aren’t leaving anything out.

Don’t assume that a basic word processing program is your best bet for creating a contract with a hold harmless clause. For any type of contract, you need something you can alter as needed as well as save, print and sign electronically. When you use PDFSimpli to create your indemnity agreement, you can easily do all of these things for free during the trial period.

Our hold harmless agreement templates are customizable, so you can fill them out, change them and save them however it best suits you. Click inside the boxes to fill in the form fields, and use the “text” tool to edit or replace existing text as needed.

If you want your hold harmless (indemnity) agreement to be valid and enforceable, double-check it to be sure you’ve covered everything. Ensure that you have clearly identified both the indemnitor, usually an insurance company, and the indemnitee, as well as what specific risks the waiver covers and how long the agreement is valid.

Now that you have carefully reviewed your document, save it in PDFSimpi, and then to your computer before you do anything else. Once you have a copy for your records, either send it to the other party for e-signature or print it for both of you to sign. If you decide to have the hold harmless agreement witnessed, either choose a notary public or enlist a witness who has no material interest in the agreement.